Words 1barn uses

A to C

Activity. The barn's log of every change: who made it, when, from where, and the value before and after. Owners and managers read the barn's; each horse and person has their own under ⋯; boarders see their horses' and their own. See Activity and undo.

Ask 1barn. The assistant inside 1barn that answers from your barn's records and, for staff, proposes changes you apply. Staff ask it from the Ask box (⌘K) or the phone's Ask tab. It runs on 1barn's AI or on a key the owner saves under Barn settings → Assistant. Separately, a connector lets Claude or ChatGPT reach 1barn from outside, running as you with the role your barn gave you.

Availability. When an instructor can teach: blocks of time for a term, plus standing ones that carry from term to term. The schedule solver only places lessons inside it.

Barn. Your facility's own account in 1barn, with its own people, horses, records, and plan. One login can belong to more than one barn; everything you see is scoped to the barn you have open.

Billing policy. How lessons become charges: per lesson when taught, per lesson when booked, a flat monthly amount per student, or by hand. Set by the owner under Settings.

Board. A public conversation every barn user can read. A broadcast is an announcement posted to a board, with an optional title. A conversation is the general word: a board, a group, or a private message between two people.

Break. Time inside a time entry that isn't paid: taken at the time clock or in the app, or added by a manager on the entry, each with a start and an end. The entry pays the time between clocking in and out less its breaks added up. Breaks are always unpaid.

Card on file. A payment method a customer has saved through Stripe. Customers paying by card or by bank through Stripe are charged on the first of the month for what they owe; the owner can also charge the card on file by hand.

Care instruction. What a horse is meant to get: feed, hay, a supplement, medication, turnout, blanketing, grooming, handling. Each has an amount, a time of day, and a start; changing one ends the old line on a date and starts the new, so the history reads like a chart.

Care log. What actually happened, with who did it: a feeding given, a medication skipped and flagged, a blanket changed. Only the barn's staff see it.

Customer. A login role for boarders and lesson families: they see their own horses, their own ledger, and the public boards. See Roles.

E to L

Emergency card. A horse's standing instructions for a bad night: the vet and after-hours number, whether colic surgery is authorized, declined, or contact-the-owner-first, a spending limit, and the insurer. Saving it stamps the day it was last confirmed, so the barn can see which cards are stale.

Entry. One line on a ledger: a charge, a credit, a payment, or a refund. Entries are never edited; a mistake is fixed by a reversing entry and a correct one.

Form (sent for signature). A template sent to particular people for signature; the API and assistants call it an envelope. It moves from draft to sent to completed, or is voided. Signed, the PDF files on the horse or person it is about. The ⌘K box calls a sent form a Document.

Event. Anything on the calendar with a public page people can book: a show, a clinic, a camp, a schooling day. A registration is one booking on it, with its payment, waiver, and form responses. A bookable event has no fixed date: the barn sets availability slots and each family books a time inside them. See Bookable events.

Health record. Paperwork with an expiry date: Coggins, registration, passport, insurance, lease, membership, health certificate. A renewal is the dated version of one, with the number on it and when it runs out.

Home. The space a horse lives in, usually a stall; one at a time. A horse also has a turnout, the paddock or pasture it goes out in. Both are assignments with a start date, so a change leaves a history. A horse that lives in a pasture goes out there too, until it's given a turnout somewhere else. A horse with none shows as No home yet.

Horse. The record at the center of 1barn: its name (what the barn calls it), registered name, parties, home and turnout, care instructions, care log, health records, emergency card, documents, and photos.

Instructor. A login role for someone who teaches: their own lessons and riders, without the rest of the barn's records. See Roles.

Invitation. An email that turns a person record into a login with a role. Staff can invite customers and vendors; only the owner can invite staff (or a manager the owner allowed) and managers. Until it is accepted, the person is a record and nothing more.

Labor budget. The hours a week the barn means to schedule, by season (Winter, Summer), for the whole barn or split by work type. Set under Settings → Staffing → Scheduling → Labor budget; the dollar figure is worked out from the hours and each work type's rate, never typed. A change counts for past weeks too, read as the budget as set today.

Ledger. One customer's running account: every entry, newest first, and the balance they owe or are owed. The owner sees every ledger; a customer sees their own.

Login. An email address that can sign in, with a role at this barn. A login is not a person; see Person.

Manager. A login role between owner and staff: everything staff can do, plus the staff schedule and its approvals. The owner can also let managers handle pay, finance, logins or settings, under Settings → Managers.

Linked answer. An answer on a service day's form that 1barn fills in from the horse's record or the owner's profile, such as the horse's age or last dental, marked "From Belle's record". The owner confirms or changes it; with Also update Belle's record ticked, a change updates the record too. On the sheet it carries a link icon while it's unchanged.

O to R

Owner. Two meanings. The barn owner is the one login role that can change plans, make managers, and decide what managers may do; finance, logins and setup are the owner's unless they share them with managers. A horse's owner is a party on the horse. One person is often both.

Party. Someone with an interest in a horse, from a date: an owner, a lessee, the billing contact, an agent, or a trainer. Being a party is also what lets a customer see the horse at all. Split ownership is a percent on each owner.

Organization. A clinic, a company or the barn's own business, kept with the barn's people so it can be a horse's vet or owner, a service day's vendor or the emergency card's vet, as a person can. It has one name and its own contact details, and the people who work there are its contacts (“Erin Shaw (ISU Vet Med)”). It can't sign in or be billed.

Person. A record of someone the barn knows: a boarder, a staff member, a vendor contact, a family member. A person may or may not have a login. Horses, parties, ledgers, and signed forms attach to the person, so the record outlives any particular email address.

Plan and trial. Stable, Barn, or Program, monthly or yearly. A new barn starts on a 14-day trial with a card on file and is not charged until the trial ends.

Posting a month. Under the monthly billing policy, the owner posts a month to charge every student who had a lesson in it, once; posting the same month again does nothing.

Projected hours. Where a week still running is heading: the hours worked so far plus every shift still scheduled, open ones included. It's what the Hours report measures against the labor budget until the week is over.

Proposal. What a solver produces: a draft timetable or a week of horse assignments, held until someone applies it or sets it aside. Nothing a proposal says is real until it is applied.

Public form. A template published at a link anyone can open. They enter their name and email, confirm by email, and sign; the result is an ordinary form sent for signature.

Reminder interval. How often something is due, such as the farrier every six weeks or a Coggins every twelve months, with lead days of warning. Counted from the last time it was actually done, never from the calendar.

Request. What a family asked for in a term: the student, discipline, lesson kind and length, how many a week, ranked windows, and preferred instructors. Requests are the input to the schedule solver.

Roles. What a login may do at this barn: owner, staff, instructor, customer, or vendor. A person's kind (boarder, staff, vendor contact) is a label; the role is the permission.

Rollover. Seeding a new term from the last one: its instructor availability and its requests (open, scheduled, and waitlisted, but not declined) are copied in, all marked pending until an instructor or family confirms them. Running it again copies nothing twice.

Care. One day's care across the whole barn (Horses → Care): a row per horse, its rounds as columns, each line with its done circle, and everything logged that day underneath, not-done ones with why.

S to W

Undo. Putting a change in Activity back: the value before returns while the record still holds what the change set, and the undo is logged as a change of its own. Money, sends, signatures and closes are never undone there.

Secure field. A template field for bank details or similar. It is masked on screen, encrypted at rest, left out of search and CSVs, and revealed only with a one-time code emailed to you.

Service day. A day on the calendar when a provider comes to the barn and owners sign their horses up: the farrier, the vet, vaccines, the dentist, bodywork, a clinic. It goes by its kind, so the farrier coming out on the 14th shows as a Farrier day, with the farrier's name and, say, ten spots; owners add their horses until it is full. A sign-up is one horse on that list. Service days used to be called barn days.

Signer and approver. The participants in a form sent for signature. A signer fills in and signs their fields in turn; an approver counter-signs in an approving capacity, the way a barn manager signs off on a boarding contract.

Solver. Either of two planners in the program. The schedule solver proposes a term's weekly timetable from its requests and availability; the horse solver proposes a horse for every student in a week's lessons, treating disciplines, levels, rest days, and daily limits as hard rules.

Space. Any place a horse can be: a stall, a run, a paddock, a pasture, an arena, a barn that contains stalls. A space kind (called a space type under Settings) says whether that sort of space is somewhere to live, counts as a turnout, how many it holds, and what it can be inside.

Staff. A login role for people who run the barn day to day: every horse, every person, care, Sign, the calendar. Staff cannot see Finance or change the plan. See Roles.

Staff comment. One private comment per horse on a service day, written in the amber column at the end of the sign-up sheet ("coughing: listen to her before vaccinating"). Only staff see it. It goes into a download or an email of the sheet only when someone ticks Include staff comments.

Subscription ended. A barn whose 1barn subscription has been canceled, or whose payment failed after Stripe's retries, stays fully open until midnight at the barn (its own time zone) on the last day, then closes for everyone until an owner restarts it or pays the open invoice. Its records are kept for 90 days, then deleted; signed documents are kept for the people who signed them. See Your plan and billing.

Template. A PDF with fields placed on it: signature, initials, text, date, checkbox, radio, drop-down, static text, secure. Once a form has been sent from it, its fields freeze; change it by saving a new version.

Term. A set of weeks the lesson program plans together. It starts in planning, is published, and later ends. Availability, requests, and proposals all belong to a term.

Title pattern. How forms sent from a template name themselves, such as Hold Harmless — {Rider name} for {horse}. The name fills in as signers complete the form.

Transfer. Selling or handing over a horse: every current ownership ends on one date and the new ones start the same day, so the record has no gap and no overlap. The billing party can be kept.

Turnout. Where a horse goes out, one at a time; not whether it's out right now (that's the turnout task in the care rounds). Change turnout ends the old one that day; Remove from turnout leaves the horse under No turnout set until one is chosen.

Variance. On a time entry, the hours paid minus the hours scheduled, such as +0.43 h or −0.50 h; over is amber and under is blue once it passes the barn's off-schedule line (15 minutes to begin with). An entry with no shift has none.

Vendor. A login role for a farrier, vet, or other provider: they see the horses linked to them or to their organization (a clinic), and nothing else. See Roles.

Vendor type. What a vendor does for the barn: Vet, Farrier, Dentist, Bodywork and so on, from the barn's own list under Barn settings. A vendor can have several. The pickers put the vendors of the right type first.

Weather alert. A warning, watch or advisory for the barn's area from a weather service (in the US, the National Weather Service), shown as issued in an amber banner on the dashboard and as a tag on the care rounds it overlaps. 1barn never adds advice to it. See Weather at the barn.

Waiting list. Two things. For the lesson program, the form on your website (from Settings → Website embedding) where families ask for lessons; what they send lands on the term's sheet as a request marked from the website, and a request the solver could not place stays waitlisted. For 1barn itself, the list for a plan tier that has not opened yet.

If a word in the app is not here, it is probably used in its everyday barn sense. Email hello@1barn.com if one still puzzles you and we will add it.